Planned Maintenance Officer

Employment type: Full time, Permanent

Hours per week: 38

Remuneration: Band 6 salary from $104,133.36 per annum  plus superannuation and a fortnightly RDO

Location: Werribee based

About the role

We are entering an exciting period of change within the Facilities, Fleet & Depot Stores department, as we continue to develop to meet the strategic and operational needs of our growing municipality. This transformation is about people, purpose, and progress, and we are recruiting a diverse range of roles to the department—building a team that is passionate about service excellence, operational uplift, and meaningful change.

We’re looking for individuals who are not only skilled in their field, but who thrive in collaborative environments and are motivated by the opportunity to make a real and positive impact.

As the Planned Maintenance Officer, you’ll play a key role in supporting the delivery of Wyndham City Council’s planned maintenance program across all Council facilities. Working under the guidance of the Area Leader Planned Maintenance, you'll help ensure that contractor-led services are effectively coordinated, accurately recorded, and fully compliant with statutory and regulatory requirements and Council policy.

Your contribution will directly support the operational success of external contractors by maintaining robust systems, workflows, and documentation. This position plays a vital part in advancing Council’s strategic goals, promoting financial sustainability through cost tracking, enabling integrated long-term planning through accurate service records, and building organisational capability through clear, auditable reporting.

This is a full-time permanent position that will be required to work across multiple locations and travel within the Wyndham Municipality to undertake Council business, as required.

What your day will look like

·         Support the coordination and monitoring of contractor-delivered planned maintenance services.

·         Liaise with contractors to manage scheduling, site access, task follow-up, and compliance documentation.

·         Maintain accurate service records and contractor performance data in Council systems, including TechnologyOne.

·         Assist in reviewing and validating contractor invoices and reports for alignment with service expectations.

·         Deliver responsive customer service by coordinating site access and managing stakeholder enquiries.

·         Track performance indicators and compliance requirements to support transparent reporting.

·         Ensure audit readiness by keeping documentation complete, accurate, and accessible.

·         Collaborate with the Support Services team and Reactive Maintenance area to ensure cohesive operations.

What you will bring

·         Certificate or Diploma-level qualifications in Facilities Management, Business Administration, Building Services, or lesser formal qualifications with significant demonstrated experience in a facility, contractor coordination, or compliance-based role.

·         Experience supporting contractor-led service delivery, including task scheduling and compliance tracking.

·         Proficiency in TechnologyOne or similar systems used for work order and contractor management.

·         Working knowledge of facility maintenance regulations, including the Building Code of Australia, Essential Safety Measures, statutory and regulatory obligations of owner and leaser’, and OH&S legislation.

·         Strong interpersonal and communication skills, with the ability to engage diplomatically with contractors and internal stakeholders.

·         Ability to work independently, manage competing priorities, and maintain service continuity in a fast-paced environment.

·         A commitment to accountability, integrity, and accurate recordkeeping.

·         A current Victorian Driver’s Licence, Construction Induction (White) Card, and Working with Children Check.

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.

Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

How to apply

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Monday 1 September 2025.

If you have further role-specific questions, please contact Ryan Foote, Manager Facilities & Capital Delivery on 8734 4544.

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.

Child Safe Organisation

Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.

Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City’s Innovate Reconciliation Action Plan, please visit our website.