Coordinator Facilities Maintenance Services

Employment type: Permanent, Full time
Hours per week: 38
Remuneration: Total Remuneration Package from $159,095.08 per annum commensurate with skills and experience
Location: Werribee based with potential for a hybrid work arrangement

About the role

We are entering an exciting period of change within the Facilities, Fleet & Depot Stores department, as we continue to develop to meet the strategic and operational needs of our growing municipality. This transformation is about people, purpose, and progress, and we are recruiting a diverse range of roles to the department—building a team that is passionate about service excellence, operational uplift, and meaningful change.
We’re looking for individuals who are not only skilled in their field, but who thrive in collaborative environments and are motivated by the opportunity to make a real and positive impact.

As the Coordinator Facilities Maintenance Services, you will be responsible for the strategic and operational leadership of Council’s facility maintenance function. This role is vital in ensuring the safe, compliant, efficient, and customer-focused delivery of both reactive and planned maintenance services across all Council buildings and facilities.

Reporting to the Manager Facilities, Fleet and Depot Stores, you will be leading two Area Leaders (Reactive Maintenance and Planned Maintenance). This position oversees a complex and high-value service area, the focus is on maintaining the functionality, safety, and long-term performance of Council’s built assets in alignment with Council’s asset management strategy and long-term financial plan.

This is a key leadership role within the Facilities, Fleet and Depot Stores Department, under the City Operations Directorate, and will see you contributing significantly to risk mitigation, compliance, service improvement, and whole-of-Council outcomes. The position offers a dynamic work environment with opportunity for strategic influence, collaboration, and leadership across asset maintenance operations.

What your day will look like

• Leading and empowering reactive and planned maintenance teams to deliver timely, cost-effective services

• Providing strategic oversight of Council’s reactive maintenance operations, ensuring responsive service and quality outcomes

• Overseeing statutory compliance and essential safety measures across all Council facilities

• Supporting the delivery of scheduled maintenance through bundled service contracts, ensuring operational effectiveness and timely escalation of contractor performance issues

• Overseeing the integrated collection and analysis of asset condition data through operational workflows, audits, and maintenance history

• Leading efforts to translate asset insights into planning inputs, strategies, and risk mitigation actions

• Forecasting, managing, and reporting on significant operational budgets

• Developing maintenance policies and implementing systems of work

• Ensuring asset risks are identified, reported, and addressed in a timely manner

• Collaborating in the innovation in building performance and lifecycle asset planning

• Driving collaboration with contract management peers and workforce to provide performance insights and continuous improvement opportunities
  
  What you will bring

• Tertiary qualifications in Engineering, Facilities Management, Asset Management, or a related field

• Extensive experience leading planned and reactive facilities maintenance operations

• Expert-level knowledge of statutory and regulatory obligations related to building safety, maintenance, and compliance, with demonstrated ability to ensure Council meets all legal and risk-based requirements

• Demonstrated leadership in navigating complex compliance frameworks and embedding risk-aware practices across operational teams

• Proficiency in TechnologyOne for budget, work order, procurement, and asset data management

• Demonstrated experience leading operational delivery of contractor-based maintenance services, with ability to identify service issues and support performance improvement in collaboration with contract managers

• Expert knowledge of key building compliance legislation and standards including the NCC/BCA, Essential Safety Measures (ESM), Work Health and Safety (WHS), and Disability Discrimination Act (DDA), with a demonstrated ability to ensure operational adherence and audit readiness

• Experienced and emotionally intelligent leader with the ability to build trust, support team growth, and guide others through clarity, collaboration, and consistency

• Excellent stakeholder engagement and communication skills, including high-level report writing and negotiation, with a calm and composed style that balances empathy with firm adherence to statutory, policy, and service expectations

• A current Victorian Driver’s Licence, Construction Induction (White) Card, and Working With Children Check is necessary
  
  If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.
  
  Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.

Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

How to apply

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Tuesday, 2 September 2025.

If you have further role-specific questions, please contact Ryan Foote, Manager Facilities, Fleet and Depot Stores on 03 8734 4544.

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.

Child Safe Organisation

Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.

Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City’s Innovate Reconciliation Action Plan, please visit our website.